Making a Batch Payment with Xero

To make a batch payment from Xero with Modulr, follow the steps below. This guide assumes you have:

  • A Modulr account set up in Xero
  • Have connected Modulr to your Xero access
  1. Set up your bills as you normally would in Xero. Multiple bills can be selected to pay as a batch.

    xero_batch_1_-_select_payments
  2. Confirm the selection
    xero_batch_2_-_confirm
  3. The selected bills will appear ready to pay – Select 'Create payment'.

    Make sure you have entered a Reference for your (single/batch) payment, and it contains at least 6 characters. (See 'Payment reference' under Single Payment, or Batch/Consolidated Payments)
    xero_batch_3_-_create_payments
  4. You'll see a summary of the bills – Select 'Finish and view batch'
    xero_batch_4_-_confirm_payments
  5. You'll see the batch payment transaction completed.
    xero_batch_5_-_finish
  6. Sign in to the Modulr Portal and navigate to Approvals in the side menu, then select the 'Batches' tab
    mod_batch_tab
  7. Select the batch to approve (multiple batches may appear here, but you can only select one batch at a time) and select 'Approve' in the action bar at the bottom.
    mod_batch_selected
  8. Select 'Approve' on the Confirmation pop up – this will require an Authy authentication.
    mod_batch_confirm
  9. The batch is approved and ready to send.
    mod_batch_approved
  10. If it is set to send immediately, not a date in the future, the transactions will appear in the account view. Payments to the same destination will consolidate into a single payment.
    mod_batch_acc_trx
    Payments in the batch with send dates in the future will display in Pending Payments until the date to send.
    NOTE: From the 'Batches' tab in approvals, if you select the batch row, you'll see a detail view of all the payments within the batch. The whole batch can be approved from here as well by selecting 'Approve' in the top right of the detail view:

    Reconciliation in Xero

  11. Back in Xero, you'll see the batch as 'Unreconciled'.
    mod_batch_rec1
  12. Select the row, and select 'OK' to reconcile.
    mod_batch_rec2
  13. The batch will show as 'Reconciled' on the statement, select to see the details.

    mod_batch_rec3