To make a batch payment from Xero with Modulr, follow the steps below. This guide assumes you have:
- A Modulr account set up in Xero
- Have connected Modulr to your Xero access
- Set up your bills as you normally would in Xero. Multiple bills can be selected to pay as a batch.
- Confirm the selection
- The selected bills will appear ready to pay – Select 'Create payment'.
Make sure you have entered a Reference for your (single/batch) payment, and it contains at least 6 characters. (See 'Payment reference' under Single Payment, or Batch/Consolidated Payments)
- You'll see a summary of the bills – Select 'Finish and view batch'
- You'll see the batch payment transaction completed.
- Sign in to the Modulr Portal and navigate to Approvals in the side menu, then select the 'Batches' tab
- Select the batch to approve (multiple batches may appear here, but you can only select one batch at a time) and select 'Approve' in the action bar at the bottom.
- Select 'Approve' on the Confirmation pop up – this will require an Authy authentication.
- The batch is approved and ready to send.
- If it is set to send immediately, not a date in the future, the transactions will appear in the account view. Payments to the same destination will consolidate into a single payment.
Payments in the batch with send dates in the future will display in Pending Payments until the date to send.
NOTE: From the 'Batches' tab in approvals, if you select the batch row, you'll see a detail view of all the payments within the batch. The whole batch can be approved from here as well by selecting 'Approve' in the top right of the detail view:
Reconciliation in Xero
- Back in Xero, you'll see the batch as 'Unreconciled'.
- Select the row, and select 'OK' to reconcile.
- The batch will show as 'Reconciled' on the statement, select to see the details.
